COVID-19 Guidance

Why is Union Pacific mandating the COVID-19 vaccine?

Union Pacific is complying with the executive order requiring employees of federal contractors be fully vaccinated by Dec. 8, 2021. As a federal contractor who ships goods supporting our nation’s armed services, UP is fulfilling this federal requirement.

The White House issued a vaccine mandate impacting federal contractors, large employers and health care staff. Additionally, the Safer Federal Workforce Task Force released COVID-19 Workplace Safety: Guidance for Federal Contractors and Subcontractors on Sept. 24, clarifying that employees of federal contractors, like Union Pacific, must be fully vaccinated by Dec. 8.

Requiring vaccinations is not new or unique to Union Pacific – many companies, schools and private businesses require vaccinations.

Providing false documentation will result in termination

What does it mean to be fully vaccinated?

To be considered fully vaccinated by your start date, you need to receive the final dose (second dose of Pfizer-BioNTech or Moderna; or one dose of Johnson & Johnson/Janssen) prior to your start date.

If my start date is prior to December 8th, what are the requirements?

To be allowed to start on your first day we either need to see your fully complete vaccination card, or vaccination card showing at least the first dose received.

If I plan to get vaccinated but will miss my start date what happens?

Stay in communication with your Hiring Manager/Sr Recruiter and the onboarding team requesting your information. We will work to discuss next steps and determine the best course of action.

Other Important Questions

I can’t be vaccinated due to a medical reason. How do I submit my request?
At this time all medical accommodations will be managed during the onboarding process and new hires will receive instructions at that time. If you are requesting an accommodation, it must be resolved prior to your start date.

I cannot be vaccinated due to a religious reason. How do I submit my request?
At this time all religious accommodations will be managed during the onboarding process and new hires will receive instructions at that time. If you are requesting an accommodation, it must be resolved prior to your start date.

If I am already vaccinated, am I required to get a booster?
At this time, employees are not required to receive boosters, however that may change in the future.

Is weekly testing available to me as an alternative to becoming vaccinated?
The federal requirement mandates employees be fully vaccinated.

If I am authorized to work from home, am I required to still get the vaccine?
Yes. All employees are required to receive the vaccine subject to an approved accommodation request.

Do I have to provide a copy of my vaccination card? Can I just enter in the vaccination information and attest that I have received the vaccination?
All new hires are required to provide physical proof of vaccination by uploading a copy of their vaccination card. An attestation is not an acceptable substitute for documentation of proof of vaccination under the federal mandate.

I had a prior COVID-19 infection; am I still required to get vaccinated?
Yes. If you had a prior COVID-19 infection, you are still required to be fully vaccinated.

I have been tested for COVID-19 antibodies; will this test be accepted as proof of vaccination status?
No. Even if you have been tested for COVID-19 antibodies, you are still required to be fully vaccinated.

I lost my COVID-19 vaccine card. What do I do?
To obtain a new copy of your COVID-19 vaccine card, you must contact the health care professional, facility, or clinic site where your vaccine was administered, or contact your local county/state health care department or state immunization information system to obtain a new one. If the location where you received the COVID-19 vaccine is no longer operating, please contact your state or local health department’s immunization information system (IIS) for assistance.

Does the federal mandate for vaccinations apply in states or localities that prohibit employers from requiring COVID-19 vaccinations?
Yes. The federal mandate supersedes any contrary state or local law or ordinance pertaining to COVID-19 vaccinations.

Can a federal contractor comply with workplace safety requirements from the Occupational Safety and Health Administration (OSHA), instead of the requirements of the federal contractor mandate?
No. Federal contractors must comply with the requirements regardless of whether they are subject to other workplace safety standards.

Will Union Pacific assist me with locating a vaccination clinic?
New hires should seek out vaccination resources within their communities utilizing information provided by the CDC.

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